Summary
Overview
Work history
Education
Skills
Custom
Languages
References
Timeline
Generic

Joy Duan

Dublin 18,Ireland

Summary

I am a organised and highly motivated person who has a strong analyse and resolve issue skills and able to work under pressure. I am part-qualified ACCA member with AP/AR and payroll experiences. Committed to leveraging advanced accounting knowledge to drive operational efficiency and support organisational growth.

Overview

12
12
years of professional experience
6
6
years of post-secondary education

Work history

Payroll Specialist – ROI and NI

Avoca Handweavers Shop Ltd
Bray, Ireland
08.2022 - 06.2025
  • New employee set up/process leavers
  • Manage 900 employees weekly and 100 employees monthly in UK and ROI end-to-end payroll process accuracy and adherence to deadlines
  • Change employee data and management of benefits through payroll
  • Process expenses/overtime/BIK, ensuring accuracy to deadlines
  • Ensure all payroll deductions are process correctly
  • Work closely with finance and treasury to get approval and proceed payment
  • Maintain and update employee records, make sure all payroll data is correct and up to date
  • Produce weekly and monthly payroll reports for accounting team
  • Checking payroll email, respond to all payroll queries
  • Work with internal/external auditors to sure all processes are compliant with local law
  • Assist with year end reporting and endure that all employees receive accurate payslips and annual statement.
  • Liaised effectively with finance teams, ensuring smooth functioning of the payroll process.
  • Ensured timely disbursement of salaries by adhering strictly to payroll schedules.
  • Collaborated with HR to resolve discrepancies, resulting in improved accuracy in records.
  • Guaranteed correct tax code applications by liaising closely with HMRC officials.
  • Secured data privacy for all staff members through strict adherence to GDPR regulations.
  • Updated holiday pay entitlements accurately according to company policy changes, maintaining legal compliance at all times.
  • Utilised advanced Excel skills to create up-to-date reports.
  • Managed PAYE deductions and transmitted payroll details to HMRC efficiently.
  • Audited time and attendance records, enhancing payroll accuracy.
  • Prepared funding requests to allocate monies to payroll accounts.

Accounts Payable Associate

Avoca Handweavers Shop Ltd
Bray, Ireland
08.2022 - 06.2025
  • Responsible for setting up new suppliers, verifying bank detail and any changes
  • Process supplier invoices with multi-currency every day and make sure goes to correct ledger for all group companies in time manner
  • Matching delivery dockets/goods receipts to invoice (PO and non-PO invoices), verify any variance and resolve any issue
  • Keep tracking of unprocessed invoices and debit notes
  • Monitor finance/AP mailbox to address incoming tasks and queries
  • Deal with suppliers’ queries through by phone and email
  • Investigate and resolve stock discrepancies, ensure accurate stock level
  • Build up relationships with suppliers and employees
  • Post direct debits, ensure invoices are received and allocated to each other
  • Manage supplier payments with agreed terms
  • Collaborate with team members to promote coordination across all finance related functions
  • Process prepayment, keep tracking and clear it
  • Prepare and review weekly and monthly multi-currency payment runs
  • Email remittances and bank payment confirmations
  • Calculate and process commission weekly and process payment
  • Make accruals at month end in time manner
  • Complete of month-end procedure
  • Reconcile supplier statements monthly
  • Maintain accurate records and ensure proper filing for audit and reference purposes
  • Dealing with ad hoc queries from both internal and external audit
  • Support year end reporting process
  • Navigated various accounting systems and followed different accounting techniques to meet company standards
  • Met departmental training requirements to consistently improve standard of work
  • Used correct classifications and coding for accounting transactions.
  • Verified figures with cross-checking of different accounts and documentation
  • Reviewed transactions posted to ledger for compliance with appropriate tax laws
  • Prepared and sent out appropriate remittance advice
  • Authenticated accuracy of invoices, identifying errors to prevent potential stock losses
  • Reviewed amendments to bank details to protect against fraud
  • Dealt with invoice and payments enquiries, liaising with relevant departments to provide accurate answers
  • Reconciled supplier statements to achieve accounts accuracy
  • Maintained accounting ledgers by verifying and posting account transactions
  • Performed regular monthly reconciliations for financial accuracy
  • Managed supplier payments for improved relationships
  • Compiled records for audits and revenue VAT return to facilitate smooth and complete reviews.

Accounts Payable

Seatang Ltd T/A Cavistons Food Emporium
Sandycove, Ireland
02.2013 - 08.2022
  • New supplier set up
  • Match delivery docket and invoice, to ensure all invoice/credit note are post correctly
  • Verify any variance and resolve with supplier in time manner
  • Reconcile statements for over 600 suppliers
  • Prepare sub ledger and general ledger accounts to ensure valid data in the financial system
  • Process online payments daily/weekly/monthly over 600 suppliers with multi-currency
  • Post payment to supplier accounts and allocate to the relevant invoices
  • Calculate and process sales commission every month in financial system (Sage)
  • Dealing with all accounts payable queries
  • Managed supplier payments for improved relationships.
  • Reconciled supplier statements regularly to ensure accurate financial records.
  • Performed regular monthly reconciliations for financial accuracy.
  • Set up new supplier accounts with accurate payment terms and details.
  • Reviewed amendments to bank details to protect against fraud.
  • Authenticated accuracy of invoices, identifying errors to prevent potential stock losses.
  • Verified figures with cross-checking of different accounts and documentation.
  • Prepared balance sheets and trial accounting balances.

Accounts Receivable

Seatang Ltd T/A Cavistons Food Emporium
Sandycove, Ireland
02.2013 - 08.2022
  • Set up new business partners account
  • Update sales ledger on daily basis
  • Resolving customer enquiries through email and phones
  • Build good relationships with customer, resolve any issue in time manner cross all departments
  • Follow up overdue invoice and send payment reminders
  • Conduct regular credit assessments monitor customer credit limits, proactively follow-up on outstanding invoices
  • Post and allocate payments to relevant invoices, investigate and resolve unidentified transactions or variances
  • Monitor daily cash flow and update cash book
  • Keep tracking aging report and analyse collection trends
  • Provide support for external audits
  • Finalise all customer accounts at the end of month
  • Email invoices and statements to customer at begging of month
  • Deal with general customer accounts queries
  • Utilised electronic, standard and certified mail services to deliver invoices.
  • Kept up-to-date general ledger, balancing out transactions.
  • Prepared balance sheets and trial accounting balances.
  • Used correct classifications and coding for accounting transactions.
  • Compiled records for audits to facilitate smooth and complete reviews.

Accounts Assistant

Seatang Ltd T/A Cavistons Food Emporium
Sandycove, Ireland
02.2013 - 08.2022
  • Submit and complete revenue VAT returns
  • Update cash book and payments on daily basis
  • Updating and reconcile credit card transactions, ensure accuracy and completeness
  • Reconciliation for cash and bank account on weekly basis
  • Complete reconciliations for 8 credit card accounts and 8 company bank account every month
  • Dealing all accounts issues
  • Assis with payroll, e.g update staff working hours
  • Process payroll for 50 people each week by using Sage 50 software
  • Help office manager to resolve all shop issues
  • Assisting with the annual audit
  • Dealing with ad hoc queries from both internal and external sources.
  • Uploaded invoices using SAGE after verifying data..
  • Recorded and filed cash transactions for financial statement development.
  • Monitored accounts payable and receivable statuses, keeping financial records up-to-date.

Education

IPASS Payroll Technique Certificate -

Irish Payroll Association Ltd
Dublin, Ireland
09.2019 - 08.2020

MA and PGD - Human Resource Management

National College of Ireland
09.2009 - 08.2011

BA(HONS) - Accounting & Finance

Dublin Business School
09.2006 - 08.2009

Skills

  • Driving skill
  • Part-qualified ACCA
  • Proficient in Microsoft 365 Office
  • Proficient in payroll software Sage 50 and Sage Mirco
  • Proficient in accounting software, Sage 50, Oracle and Medius
  • Member of CIPD UK
  • Vendor relationships maintenance
  • Electronic funds transfers
  • Payroll processing
  • Purchase order processing
  • Accounts Payable and Receivable (AP/AR)
  • Invoice matching and coding
  • Account reconciliation

Custom

  • Travelling
  • Dancing
  • Cooking

Languages

Chinese (Mandarin)
Native
English
Proficient (C2)

References

References available upon request.

Timeline

Payroll Specialist – ROI and NI

Avoca Handweavers Shop Ltd
08.2022 - 06.2025

Accounts Payable Associate

Avoca Handweavers Shop Ltd
08.2022 - 06.2025

IPASS Payroll Technique Certificate -

Irish Payroll Association Ltd
09.2019 - 08.2020

Accounts Payable

Seatang Ltd T/A Cavistons Food Emporium
02.2013 - 08.2022

Accounts Receivable

Seatang Ltd T/A Cavistons Food Emporium
02.2013 - 08.2022

Accounts Assistant

Seatang Ltd T/A Cavistons Food Emporium
02.2013 - 08.2022

MA and PGD - Human Resource Management

National College of Ireland
09.2009 - 08.2011

BA(HONS) - Accounting & Finance

Dublin Business School
09.2006 - 08.2009

Similar Profiles

Create profile
Joy Duan