Summary
Overview
Work history
Skills
Accomplishments
Additional Information
Languages
Timeline
Hi, I’m

Vishwanee Luchun

Dublin,DUBLIN

Summary

Enthusiastic Administrative Assistant with expertise in anticipating professional needs and proactively identifying and resolving problems. Bringing proven to promote organization and availability through effective schedule development. Excellent customer service and conflict management skills.

Resourceful and experienced worker offering expertise in customer service, travel coordination and file management. Detail-oriented team player with strong organizational skills. Handles multiple projects simultaneously with a high degree of accuracy.

Overview

23
years of professional experience

Work history

St Vincents University Hospital
, DUBLIN

Administration
2021.11 - 2023.08 (1 education.year_Label & 9 education.months_Label)

Job overview

  • Handled scheduling of meetings and calendar management for senior staff.
  • Carry out ward audits
  • Log in referals for patients to go on Waiting list
  • Researched, analyzed and summarized data for research.
  • Assisted managers in compiling and organizing materials for meetings.
  • Coordinated and facilitated company social outings and lunches, showing up to event venues in advance to make preparations.
  • Created email notifications, invitations and agendas for meetings, events and appointments.
  • Supervised administrative work in [Type] office and set goals for staff.
  • Drafted documents and reports for management review.

St Vincents University Hospital

Cardiology Admin
2021.04 - 2021.11 (7 education.months_Label)

Job overview

  • Handle all cardiology test reports in compliance with regulations and patient identity.
  • Reported results to medical practitioners and other health professionals.
  • Recorded analysis data from tests and clinical results for reliable recordkeeping.
  • Communicated with patients, families and health care professionals with professionalism.
  • Calibrated laboratory equipment for accurate analysis and results.

Clinical Admin
2020.08 - 2021.04 (8 education.months_Label)

Job overview

  • Provided printing, photocopying scanning support to colleagues.
  • Acted as main contact for internal and external clients.
  • Typed and proofread documents produced by other staff members.
  • Assisted managers in compiling and organizing materials for meetings.
  • Kept and maintained accurate filing system for preservation of office information.
  • Kept files organised and up-to-date for accurate record-keeping purposes.

Majorel Ireland Ltd
, Dublin

Administrative Assistant
2019.05 - 2020.08 (1 education.year_Label & 3 education.months_Label)

Job overview

  • Provide daily secretarial & administrative assistance to Company Directors;
  • Handle project group travel i.e project cost report, flight booking & accommodation,
  • Occasionally perform receptionist duties & minutes of minutes as and when required
  • Book meeting room i.e room set up, catering;
  • Administrative officer

Garola Ltd
Dublin, DUBLIN

Administrative Assistant
2016.12 - 2019.05 (2 education.years_Label & 5 education.months_Label)

Job overview

PWC, Advisory & Consulting
, Mauritius

Senior Administrator /Coordinator
2014.10 - 2016.11 (2 education.years_Label & 1 education.month_Label)

Job overview

  • Provide administrative support to Advisory and Consulting Senior team members;
  • Coordinate with South African team for projects, staff availability, urgent job allocation & other general matters;
  • Allocation & Delegate case file to team members on a day to day basis;
  • Manage high volumes of visa applications with high quality output by ensuring smooth running of process;
  • Liaise and advise assignees for collation and completion of all relevant visa application & supporting documents;
  • Ensure all information & legal documents provided by client is accurate for prepping;
  • Drafting of motivation letters to embassy for finalization of visa application pack;
  • Case assessments so as to identify opportunities or risks attached to immigration procedures; Generate client reporting and work in progress report; and
  • Organise video conferencing, WebEx, Audio Call
  • DancingSight Seeing
  • Rapid adaptability to new problem solving
  • Take ownership, proactive and confident
  • Time-efficient & systematic working methodology
  • Ability to handle multi tasksat a time
  • Excellent Administrative & organizational skills

Garola Ltd
, Dublin

Administrative Coordinator
2010.10 - 2014.03 (3 education.years_Label & 5 education.months_Label)

Job overview

  • Arrange travel and accommodation for Partners and other external contacts;
  • Produce Monthly progress report, i.e Sales, stock float and Business plan & performance; Drafting of letters, follow up emails, Outstanding reminders to buyers & other tasks as required; Maintain file management system, records, and other database;
  • Perform reception duties, Greet visitors & clients & Handle customer complaints;
  • Order Lunch/refreshments for meetings as required., cer
  • A highly organized candidate in excess of 20 years Administrative, Secretarial, Coordinator and Customer service experience within local & International level.

Sykes, Sony Vaio
, Shannon

Multilingual Customer Service Support / Administrator
2010.01 - 2010.03 (2 education.months_Label)

Job overview

  • Mainly respond to customers efficiently and effectively with regards to computer repairs in accordance with set policies of the company;
  • Handle all inbound and outbound calls related to repair arrangement & dispatch to customers; & oversee all related administrative work following customer complaints & other tasks.

Microsoft
, DUBLIN

Administrator
2009.11 - 2010.01 (2 education.months_Label)

Job overview

  • Attend daily queries related to software agreements;
  • Validate contractual information, Review agreements & orders to ensure all legal requirements are met & documentation is complete; and perform all other duties related to new & renewal agreements.

Ajanta Pharma Ltd, Pharmaceuticals

Senior Administrative Officer
2000.04 - 2009.07 (9 education.years_Label & 3 education.months_Label)

Job overview

  • Handle daily office operation which included all secretarial duties i.e filing, arrange meetings, travel itinerary, accommodation, appointments, calls, minutes of meeting, memos, filling, work schedule, email, mails, fax & trade order handling across France and Francophone Africa & other duties as assigned.

Skills

  • Language spoken: English & French
  • Conversant using Word, Excel, Powerpoint, Outlook & experience using multiple software
  • Electronic file management
  • Event planning and management
  • Data entry
  • Patient charting
  • Correspondence routing

Accomplishments

Accomplishments
  • Participate and lead team during International workshop at PWC, South Africa- Awarded with certificate of Excellence - Ajanta Pharma Ltd-Assisted and participated in Annual Business Plan & performance at Ajanta
  • Pharma, India
  • Vishwanee Luchun

Additional Information

Additional Information
  • INTERESTS

Languages

English
Fluent
French
Fluent
Hindi
Fluent

Timeline

Administration
St Vincents University Hospital
2021.11 - 2023.08 (1 education.year_Label & 9 education.months_Label)
Cardiology Admin
St Vincents University Hospital
2021.04 - 2021.11 (7 education.months_Label)
Clinical Admin
2020.08 - 2021.04 (8 education.months_Label)
Administrative Assistant
Majorel Ireland Ltd
2019.05 - 2020.08 (1 education.year_Label & 3 education.months_Label)
Administrative Assistant
Garola Ltd
2016.12 - 2019.05 (2 education.years_Label & 5 education.months_Label)
Senior Administrator /Coordinator
PWC, Advisory & Consulting
2014.10 - 2016.11 (2 education.years_Label & 1 education.month_Label)
Administrative Coordinator
Garola Ltd
2010.10 - 2014.03 (3 education.years_Label & 5 education.months_Label)
Multilingual Customer Service Support / Administrator
Sykes, Sony Vaio
2010.01 - 2010.03 (2 education.months_Label)
Administrator
Microsoft
2009.11 - 2010.01 (2 education.months_Label)
Senior Administrative Officer
Ajanta Pharma Ltd, Pharmaceuticals
2000.04 - 2009.07 (9 education.years_Label & 3 education.months_Label)
Vishwanee Luchun