Uta Münschke
Halsbrücke
Summary
Experienced Document Manager with a proven track record in the renewable energy, chemical, and oil & gas industries. Renowned for resolving complex issues, enhancing process efficiency, and improving stakeholder satisfaction.
Highly skilled in strategic and analytical thinking, decision-making, and effective communication. Demonstrates a structured and organized working approach, combined with a strong sense of initiative and dedication. Quick to grasp new concepts, with strong problem-solving abilities and exceptional organizational talent. Flexible and reliable, with a commitment to supporting team goals and project success.
Overview
24
24
years of professional experience
Work history
Project Information and Document Manager
Sunfire SE
Dresden, Germany
01.2023 - Current
- Creation, documentation, and implementation of standards and processes in document management
- Cross-disciplinary collaboration in process development and implementation
- Development of work instructions and training materials for newly developed processes
- Establishment of Document Management Team
- Training and onboarding of team members
- Capacity planning and coordination of the document management team
- Planning and conducting training sessions (processes, DMS systems) for all project team members
- Coordination with various project teams (Project Management, Procurement, Engineering, Quality Management, Construction, Commissioning, etc.)
- Development and implementation of an Document Exchange Portal for external stakeholders based on MS SharePoint
- Development and implementation of a document review workflow for internal and external documents using MS Power Automate and MS SharePoint
- Creation and management of Master Document Lists for various projects
- Creation and administration of project websites in MS SharePoint
- Role and access rights management in MS SharePoint for internal and external users
- Development and implementation of a Document Delivery Schedule for suppliers
- Experience with various DMS systems such as d.velop, ACC, CIM database, GAIA, Documentum, etc.
- Contribution to the creation of a uniform and unique document numbering system within Sunfire
- Registration and management of supplier documents, distribution to responsible departments for review
- Participation in kick-off meetings with suppliers and clients
- Power user / main contact for all questions regarding MS SharePoint and MS Power Automate
- Key user for our DMS systems CIM database and d.velop
- Support in product master data management
- Invoice verification in context of document management
Document Controller
Exyte Central Europe GmbH
Dresden, Germany
10.2022 - 12.2022
- Distribution of documents within a Document Management System
- Organization and facilitation of workshops with suppliers and clients
- Management of electronic data in document management systems
- Maintenance, verification, and updating of metadata in document management systems
- Participation in coordination meetings on documentation and related processes
- Implementation of specifications into a uniform, structured project documentation
- Compilation of final documentation
Managing Director
Schnurengurte-Biomera
Halsbrücke, Germany
01.2021 - 10.2022
- Production and sale of equestrian products
- Market analysis in the equestrian sector
- Procurement of goods and tools
- Correspondence with suppliers and customers
- Independent invoice creation
- Professional handling of correspondence
- Verifying data for completeness and accuracy
- Timely preparation of financial documents
- Review of incoming invoices
- Independent invoice issuance
- Capturing and maintenance of billing-relevant data
Managing Director
Yeguada el Águila – Adlerhof Hetzdorf
Halsbrücke, Germany
03.2012 - 10.2022
- Riding lessons for children and adults
- Correspondence with breeders and veterinary/reproduction centers domestically and abroad, particularly in Spain
- Training of young horses
- Development and optimization of breeding concepts
- Management and maintenance of riding facilities
- Care, training, and management of boarding and training horses
- Development of training plans to maintain and improve performance levels
- Professional support and consultation for horse owners
Document Controller
Linde Engineering India Pvt.
Vadodara, India
04.2010 - 10.2011
- Preparation of status reports for internal and external documents
- Management, monitoring, and creation of documents
- Creation, distribution, and tracking of document schedules
- Document numbering
- Document expediting
- Registration and management of supplier documentation, distribution to responsible departments for review
- Organization of document workflows and filing (Documentum) considering specific customer requirements and global partnerships
- Consulting suppliers on interfaces with Linde Document Management System
- Kick-off meetings with suppliers regarding project processes and documentation
- Organization and fine-tuning of final documentation with suppliers
- Transmission of documents and transmittals to clients, contractors, and suppliers
Freelance Document Controller
CHOREN Fuel Freiberg GmbH
Freiberg, Germany
01.2008 - 06.2009
- Setup of Document Managment processes
- Compilation of operating manuals
- Adjustment and optimization of filing structures
- Creation and implementation of Master Document Lists, equipment lists, valve and instrument lists
- Processing of final documentation
- Document expediting of supplier documentation
- Verification of documentation completeness and comparison with P&IDs
- Database maintenance and optimization
Freelance Process Engineering Assistant
Linde KCA-Dresden GmbH
Dresden, Germany
01.2007 - 06.2007
- Creation of pre-commissioning and commissioning manuals for a large-scale project
- Creation of pressure drop calculation of lines for a large-scale project
Freelance Document Controller
Linde KCA-Dresden GmbH
Dresden, Germany
03.2006 - 12.2006
- Document Management for English and Russian language large-scale projects
- Compilation of documentation for instrumentation
- Creation of as-built data sheets for machinery
- Document control and compilation of final documentation in construction and steel structure disciplines
- Database maintenance using Documentum
- Review and verification of pressure vessel documentation
Assistant in the Patent Department
Linde AG
Munich, Germany
08.2001 - 10.2004
- Writing of technical documents such as patent applications
- Calculation of inventor compensation
- Monitoring competitor patents
- Tracking procedural steps via Internet
- Filing requests for file inspections with various patent offices, e.g., German and European Patent Office
- Monitoring of internal deadlines and reminders
Education
State-Certified Foreign Language Secretary -
Berufliches Schulzentrum Radebeul
Dresden / GermanySkills
Skills and Competencies
- Strategic and analytical thinking
- Decision-making ability
- Strong communication skills
- Structured and organized working style
- High level of commitment and proactive attitude
- Quick comprehension and learning ability
- Problem-solving competence
- Excellent organizational talent
Technical Skills
- DMS Systems: dvelop, CIM database, ACC, GAIA, Documentum
- MS 365 Environment: MS Office, SharePoint, Power Automate, etc
- ERP Systems: SAP S/4HANA, Navision
Languages
German
Native
English
Fluent
Spanish
Beginner
Timeline
Project Information and Document Manager
Sunfire SE
01.2023 - Current
Document Controller
Exyte Central Europe GmbH
10.2022 - 12.2022
Managing Director
Schnurengurte-Biomera
01.2021 - 10.2022
Managing Director
Yeguada el Águila – Adlerhof Hetzdorf
03.2012 - 10.2022
Document Controller
Linde Engineering India Pvt.
04.2010 - 10.2011
Freelance Document Controller
CHOREN Fuel Freiberg GmbH
01.2008 - 06.2009
Freelance Process Engineering Assistant
Linde KCA-Dresden GmbH
01.2007 - 06.2007
Freelance Document Controller
Linde KCA-Dresden GmbH
03.2006 - 12.2006
Assistant in the Patent Department
Linde AG
08.2001 - 10.2004
State-Certified Foreign Language Secretary -
Berufliches Schulzentrum Radebeul
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