Sheena Murphy
Mallow,Co Cork
Summary
Dedicated Senior Administrator, Executive Assistant/PA, Legal Assistant with 10+ years of experience at high-level support and excellent technical skills. Have worked in a range of industries and under numerous Directors and Senior Management to ensure a well-balanced and highly skilled individual.
Adept at meeting company needs with consistent and organized practices, adaptable to new situations and challenges to add value to the organisation.
Overview
11
11
years of professional experience
Work History
PA/Senior Administrator
BRIDHAVEN NURSING HOME
Mallow, Co Cork
04.2019 - Current
- Providing admin support to the Director of Nursing to enable her to effectively run the 150-bed nursing home.
- Minute taking for the various monthly governance meetings.
- Collating data from the different stakeholders for compiling into the monthly KPI reports for the CEO.
- Help cover a busy reception area from time to time, dealing with admissions & discharges.
- Tracking compliance of monthly audits undertaken by the clinical nurse managers, follow-up as required.
- Updating policies as required and circulating.
- Using EpicCare (EMR) System for medical data storage and generating audit analysis reports for monthly KPIs.
- Updating website as required, creating monthly newsletter for website.
- Assisting with ad-hoc projects e.g The creation of the new Dementia Specific. Lavender Cottage suite.
Reception/Office Administrator
ABEC TECHNOLOGIES EUROPE LTD
Coolcarran, Fermoy, Co. Cork
08.2017 - 03.2019
- Providing general admin support to the Site Operations Director and HR Manager, incl. Setting up new starter inductions, updating internal phone lists with leavers and new starters.
- Keeping a record of all absences, sickness, annual leave, parental leave, etc.
- Placing orders with suppliers, i.e., stationery, refreshments and facilities services
- Organising events, i.e Summer party or Christmas luncheon
- Support the EHS specialist updating the H&S training matrix and ensuring all certs are scanned onto the system for all shop floor and office staff.
- Keeping a track of training expiration dates and arranging for new training to be set up in conjunction with team leaders.
- Ensuring annual hearing and sight tests are organised, co-ordinating follow-up appointments and updating records.
Legal Secretary
RONAN DALY JERMYN
2 Park Place, City Gate Park, Mahon Point, Cork, Cork
06.2016 - 07.2017
- Working in the litigation department, in particular, assisting the employment team with digital dictation, billing, setting up new files, ensuring compliance with anti-money laundering legislation.
- Preparing briefs, booklets of pleadings for hearings, counsel, etc
- Liaising with external bodies such as SIPTU, Magnate, Workplace Relations Commission, Employment Appeals Tribunal, Labour Court
- Extensive use of Keyhouse Case Management system. Further assisted with healthcare litigation files
Assistant to Company Solicitor and Company Secretary
DAIRYGOLD CO-OPERATIVE SOCIETY LTD
Clonmel Road, Mitchelstown, Ireland
02.2016 - 05.2016
- Assisting the Company Solicitor drafting contract renewals, new leases or renewals for landlords such as Musgraves, arranging for execution, ensuring originals are received and uploaded to the contracts database
- Coordinating insurance matters for the Group and liaising with Dairygold brokers JLT, with respect to general litigation matters such as employee, public, product and motor liability incidents across various locations including their retail superstores.
- Dealing with all the litigation files and liaising with the Injuries Board as necessary.
- Assisting the Company Secretary in relation to typing of board/audit minutes and scanning all correspondence to shareholder database.
Company Secretarial Assistant
INVESTEC ASSET MANAGEMENT
25 Basinghall Street, London, EC2V 5HA, United Kingdon
04.2013 - 10.2015
- Legal: Assisting the Head of Legal and his team, amending agreements, producting redlines, updating calendar and contacts
- Developing and maintaining a legal contracts database on sharepoint, ensuring all original contracts are stored away in a central repository.
- Liaising with external counsel; managing invoices via complex excel spreadsheets and generally finding creative solutions for team needs.
- Ordering stationery, booking travel, internal and external meetings via online booking systems.
- Company Secretarial: Assisting the global team in its efforts to promote good governance ethics.
- Compiling reports/packs for various board and committee meetings using online tool, Virtual Boardroom and audio-typing minutes for such meetings.
- Setting up board meetings for the following year for the various fund, company and committee boards, which take place quarterly, bi-annually or annually.
- Maintaining a departmental procedures manual.
- Formatting all policies to corporate standard and storing on a global database
- The role is very detail oriented requiring good proof-reading skills.
- Further, assisting with market account opening and tax documents in respect of fund launches in new jurisdictions and arranging for documents to be notarised, apostilled or consularised as required.
Education
Chartered Institute of Legal Executives Certificate (CILEX) -
JOSIAH MASON COLLEGE
01.2000
LCCI Private Secretaries Certificate -
BOURNVILLE COLLEGE OF F.E.
01.1988
5 Ordinary Level passes (English Language, English Literature, Maths, Art, Chemistry) and 4CSE passes (French, Biology, Physics, History) -
YARDLEYS GRAMMAR SCHOOL
01.1986
Skills
- MS Office Software Proficiency
- Various CRM/ERP Systems eg EpicCare, Key House, Sharepoint
- Analytical
- Attention to Detail
- Professional individual with good interpersonal skills
- Multitasking
- Problem solving
- Project Management
- Customer Service
Training Systems
- Keyhouse Case Management (Legal)
- Sharepoint
- Therefore Capture Client/Navigate
- Core HR
- Virtual Boardroom
- Blueprint
- GEMS
- Syteline (Manufacturing)
- EpicCare (Medical EMR System)
Training Software
- MS Office (Excel, Word, Powerpoint, Outlook)
- Lucid Press
- Word Press (Basic)
Hobbies and Interests
I enjoy reading, walking/cycling in the Mallow countryside, and further afield when attending athletics events with my son. I am interested in health and wellbeing and strive towards a holistic and balanced approach to life.
Training
ICSA - Company Secretarial for assistants (1 day course)
Languages
English
First Language
References
References available upon request.
Timeline
PA/Senior Administrator
BRIDHAVEN NURSING HOME
04.2019 - Current
Reception/Office Administrator
ABEC TECHNOLOGIES EUROPE LTD
08.2017 - 03.2019
Legal Secretary
RONAN DALY JERMYN
06.2016 - 07.2017
Assistant to Company Solicitor and Company Secretary
DAIRYGOLD CO-OPERATIVE SOCIETY LTD
02.2016 - 05.2016
Company Secretarial Assistant
INVESTEC ASSET MANAGEMENT
04.2013 - 10.2015
Chartered Institute of Legal Executives Certificate (CILEX) -
JOSIAH MASON COLLEGE
LCCI Private Secretaries Certificate -
BOURNVILLE COLLEGE OF F.E.
5 Ordinary Level passes (English Language, English Literature, Maths, Art, Chemistry) and 4CSE passes (French, Biology, Physics, History) -
YARDLEYS GRAMMAR SCHOOL
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