Rashid Shaikh
Mumbai
Summary
Accomplished Senior Admin Executive with a proven track record at Quidich Innovation Labs Pvt. Ltd., adept in office management and executive support. Leveraged strong problem-solving skills and administrative expertise to streamline operations, achieving significant cost savings. Excelled in logistics management and fostered a collaborative work environment, enhancing team productivity and engagement.
Overview
14
14
years of professional experience
Work History
Senior Admin Executive
Quidich Innovation Labs Pvt. Ltd.
01.2024 - Current
- Handled confidential information with utmost discretion, ensuring sensitive data was protected from unauthorized access.
- Collected data, input records, and protected electronic files.
- Oversaw inventory management, maintaining optimal supply levels while minimizing waste and unnecessary expenses.
- Collaborated with cross-functional teams to achieve organizational goals, fostering a positive work environment.
- Reduced operational costs with thorough budget analysis and expense tracking, optimizing resource allocation.
- Facilitated communication between departments, maintaining open lines of dialogue for better collaboration on projects.
- Maintained protocol throughout routine work days and special events.
- Planned and executed events for employees and clients and managed logistics and vendor relations.
- Negotiated contracts with vendors to secure favorable terms and pricing for goods and services procured by the company.
- Scheduled appointments and meetings, organized materials and prepared rooms.
- Managed high-level executive calendars, prioritizing appointments and meetings to optimize time management.
- Managed special projects as assigned; delivered results within established deadlines while meeting objectives.
- Enhanced employee productivity by developing comprehensive training programs tailored to individual needs.
- Streamlined office procedures by implementing efficient systems and tools, resulting in improved workflow.
- Organized company events and conferences, resulting in increased employee engagement and networking opportunities.
- Streamlined invoice processing, implementing automated system that reduced payment delays and improved vendor relations.
- Implemented cost-saving strategies in office supply procurement, achieving significant annual savings.
- Ensured compliance with industry regulations by maintaining up-to-date records and conducting regular audits.
- Conducted thorough research to support executive decision-making, leading to more informed and strategic business moves.
- Coordinated travel arrangements for executive team, ensuring seamless logistics for international and domestic trips.
- Managed complex calendars for senior executives, facilitating punctual and well-coordinated meeting schedules.
- Oversaw organization of high-profile corporate events, ensuring they were executed flawlessly and within budget.
- Negotiated with suppliers to secure advantageous terms, leading to improved quality of office supplies and services.
- Spearheaded transition to new email system, significantly reducing communication delays within organization.
- Streamlined internal communication by introducing centralized information sharing platform, enhancing team collaboration.
- Improved employee satisfaction by redesigning onboarding process, making it more engaging and informative for new hires.
- Enhanced office efficiency by streamlining file management processes, resulting in more organized digital archive system.
- Developed and maintained strong relationships with external vendors, optimizing supply chain operations and reducing costs.
- Improved team productivity with implementation of new scheduling system, allowing for more effective time management.
- Facilitated cross-departmental workshops to foster culture of continuous improvement and teamwork.
- Updated reports, managed accounts, and generated reports for company database.
- Led, directed, managed and mentored 6 administrative staff members.
- Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
- Kept operations in compliance with all regulations by developing and directing effective internal systems.
- Managed daily office operations, negotiated contracts, managed vendor relations and acted as primary liaison with outside organizations.
- Prepared budgets with forecasts and projections.
- Organized and supervised office event planning and building renovations.
- Assigned tasks and directed team of office clerks.
- Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
- Updated and maintained confidential databases and records.
- Answered high volume of phone calls and email inquiries.
- Created and managed office systems to efficiently deal with documentation.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
- Worked with senior management to initiate new projects and assist in various processes.
- Coordinated events and worked on projects.
- Promoted team productivity by keeping supplies organized and well-stocked.
- Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
- Led staff and vendors in providing high level of service for owner and guests.
- Organized logistics and materials for each meeting and took detailed notes for later dissemination to key stakeholders.
- Server Room Maintenance, CCTV Mainetence, Internet Mainetenance.
Senior Admin Executive
SAR Transport Systems Pvt. Ltd.
11.2022 - 12.2023
- Oversaw inventory management, maintaining optimal supply levels while minimizing waste and unnecessary expenses.
- Reduced operational costs with thorough budget analysis and expense tracking, optimizing resource allocation.
- Facilitated communication between departments, maintaining open lines of dialogue for better collaboration on projects.
- Maintained protocol throughout routine work days and special events.
- Planned and executed events for employees and clients and managed logistics and vendor relations.
- Negotiated contracts with vendors to secure favorable terms and pricing for goods and services procured by the company.
- Optimized office space utilization through strategic rearrangement of furniture and equipment; created comfortable and functional work environments.
- Implemented cost-saving strategies in office supply procurement, achieving significant annual savings.
- Streamlined invoice processing, implementing automated system that reduced payment delays and improved vendor relations.
- Ensured compliance with industry regulations by maintaining up-to-date records and conducting regular audits.
- Coordinated travel arrangements for executive team, ensuring seamless logistics for international and domestic trips.
- Oversaw organization of high-profile corporate events, ensuring they were executed flawlessly and within budget.
- Negotiated with suppliers to secure advantageous terms, leading to improved quality of office supplies and services.
- Streamlined internal communication by introducing centralized information sharing platform, enhancing team collaboration.
- Enhanced office efficiency by streamlining file management processes, resulting in more organized digital archive system.
- Improved employee satisfaction by redesigning onboarding process, making it more engaging and informative for new hires.
- Developed and maintained strong relationships with external vendors, optimizing supply chain operations and reducing costs.
- Updated reports, managed accounts, and generated reports for company database.
- Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
- Led, directed, managed and mentored 4 administrative staff members.
- Managed daily office operations, negotiated contracts, managed vendor relations and acted as primary liaison with outside organizations.
- Prepared budgets with forecasts and projections.
- Organized and supervised office event planning and building renovations.
- Assigned tasks and directed team of office clerks.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
- Worked with senior management to initiate new projects and assist in various processes.
- Promoted team productivity by keeping supplies organized and well-stocked.
- Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
- Led staff and vendors in providing high level of service for owner and guests.
- Organized logistics and materials for each meeting and took detailed notes for later dissemination to key stakeholders.
- Vehicle Management, New Vehicle purchase, old car selling, servicing of vehicles etc.
Senior Admin Executive
Ufaber Edutech Pvt. Ltd
09.2021 - 04.2022
- Oversaw inventory management, maintaining optimal supply levels while minimizing waste and unnecessary expenses.
- Reduced operational costs with thorough budget analysis and expense tracking, optimizing resource allocation.
- Facilitated communication between departments, maintaining open lines of dialogue for better collaboration on projects.
- Maintained protocol throughout routine work days and special events.
- Planned and executed events for employees and clients and managed logistics and vendor relations.
- Negotiated contracts with vendors to secure favorable terms and pricing for goods and services procured by the company.
- Scheduled appointments and meetings, organized materials and prepared rooms.
- Managed high-level executive calendars, prioritizing appointments and meetings to optimize time management.
- Organized company events and conferences, resulting in increased employee engagement and networking opportunities.
- Optimized office space utilization through strategic rearrangement of furniture and equipment; created comfortable and functional work environments.
- Implemented cost-saving strategies in office supply procurement, achieving significant annual savings.
- Streamlined invoice processing, implementing automated system that reduced payment delays and improved vendor relations.
- Ensured compliance with industry regulations by maintaining up-to-date records and conducting regular audits.
- Coordinated travel arrangements for executive team, ensuring seamless logistics for international and domestic trips.
- Led team in execution of major office relocation, completing move without disrupting business operations.
- Negotiated with suppliers to secure advantageous terms, leading to improved quality of office supplies and services.
- Improved employee satisfaction by redesigning onboarding process, making it more engaging and informative for new hires.
- Led, directed, managed and mentored 6 administrative staff members.
- Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
- Managed daily office operations, negotiated contracts, managed vendor relations and acted as primary liaison with outside organizations.
- Assigned tasks and directed team of office clerks.
- Coordinated events and worked on ad hoc projects.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
- Worked with senior management to initiate new projects and assist in various processes.
- Led staff and vendors in providing high level of service for owner and guests.
Admin Executive
Testbook Edu Solutions Pvt. Ltd.
12.2018 - 07.2021
- Vendor Management
- Quotation from vendor for product collaterals printing, doing negotiation with all vendors
- Courier rate negotiation for annual agreement
- Dispatch to PAN India level as per branch's requirement
- MIS update for Stock of product collaterals from vendor and cross checking it with my data
- Merchandise vendor onboard for event management and branded gift making
- Facility Management, Stationery management, Petty Cash Management
- IT Asset Management
- Event Management (Co-ordinate with vendor, management)
- Travel Management for HOD's, Accommodation, Car bookings
- Finalization of Vendors for PAN India Basis with rate negotiate for Chairs, AC, DG, Printing & Stationery, Courier
- Pantry Management
- Housekeeping Staff management
- Admin Team Handling (Managing Schedule & routing of office boys)
- Repairs & maintenance of existing branches, process as per Admin manual
- Replacement of asset as per branch request such as AC, Chairs, etc.
- HR Support / Employees Agreement / PIP Letters
- Maintaining Service Records like, Fire Extinguisher, First Aid Box
Office Assistant
Kotak Life Insurance
05.2011 - 08.2018
- Vendor Management
- Quotation from vendor for product collaterals printing, doing negotiation with all vendors
- Courier rate negotiation for annual agreement Printing of all types of Product Collaterals
- Dispatch to PAN India level as per branch's requirement
- MIS update for Stock of product collaterals from vendor and cross checking it with my data
- Merchandise vendor onboard for event management and branded gift making
- Surprise visit to all vendors for quality check of storage materials and physical qty Check
- Report submit to manager in every quarter of surprise visit
- Maintained confidentiality in handling sensitive information while performing administrative tasks.
- Enhanced office efficiency by managing schedules, organizing files, and maintaining a clean workspace.
- Handling general administration work like housekeeping, facility at head office and branches
- Facilitated smooth operations by efficiently handling incoming mail, phone calls, and visitor inquiries.
- Guest House Maintenance, Employee Accommodation
- Panty Management, Stock in & Out Records, Weekly Audit of Stock
- Maintaining Service Records like, Fire Extinguisher, First Aid Box.
Education
Bachelor of Arts -
Shivam Vidya Mandir High School And Collage
Mumbai, India06-2018
Skills
- Executive support
- Administrative support
- Office management
- Strong problem solver
- Logistics Management / Office Documentation
- Guest house Management
Timeline
Senior Admin Executive
Quidich Innovation Labs Pvt. Ltd.
01.2024 - Current
Senior Admin Executive
SAR Transport Systems Pvt. Ltd.
11.2022 - 12.2023
Senior Admin Executive
Ufaber Edutech Pvt. Ltd
09.2021 - 04.2022
Admin Executive
Testbook Edu Solutions Pvt. Ltd.
12.2018 - 07.2021
Office Assistant
Kotak Life Insurance
05.2011 - 08.2018
Bachelor of Arts -
Shivam Vidya Mandir High School And Collage
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