Nivashni Govindan

• Maintaining strict adherence to company confidentiality policies when handling sensitive client information.

- When preparing and emailing client invoices , statements and age analysis to our client.

- Creating and updating clients emailing groups.

- Completing new customer profiles once received from onboarding.

• Utilizing Microsoft Excel and Oracle software to manage the receipting of payments from clients.
• Daily coordination with debtors team to ensure accurate application of receipts, credit and re-allocation of payments on client accounts.
• Assisting in annual audit preparation and providing supporting documents to auditors during financial year end.
• Ensuring queries are resolved and processing is completed by for month end on the first working day.
• Assisting in optimizing workflow processes within the team, enhancing overall productivity levels among team members.
• Monitoring and resolving the queries from clients.
• Assisting in month-end closing procedures

- by analyzing outstanding age analysis for all clients to resolve queries.

- Preparing statements once close off is complete.

• Training new team members in company policies, standard operating procedures, and software systems related to accounts receivable functions, ensuring seamless integration into the team''s operations.

• Preparing payments for local suppliers.
• Sending remittances to suppliers.
• Reconciling debtors accounts - Book Value R 500m.
• Billing adhoc and monthly charges to Client.
• Following up on payment from debtors.
• Providing weekly report to risk department.
• Allocation of payments received.
• Providing weekly report to risk department.
• Weekly reporting of debtors to manager on overdue invoices.

• Daily capturing of supplier invoices.
• Checking and capturing freight invoices.
• Preparing weekly and monthly payment batch.
• Preparing and reconciling accounts prior to payments been made.
• Loading new suppliers.
• Liaising with operations and suppliers.
• Ensuring all payments are remitted as per bank statement.
• Signing off supplier payments.
• Sending remittances to suppliers.
• Meeting and resolving queries with relevant department heads to recover costs.
• Reconciling GL recons for both intercompany.
• Work experience on billing between intercompany.
• Checking the Trial Balance weekly to ensure all invoices are paid.
• Processing Accruals.
• Month End close off to balance to GL.

• Company Overview: (Formly Bluestrata Trading)
• Planning all deliveries to Edcon warehouse both in JHB and DBN from local and international suppliers.
• Processing all invoices before delivery.
• Ensuring correct Quantity and price is invoiced.
• Managing Branded stock.
• Processing payments to supplier.
• Approving payments to be made to the war expenses.
• Recovering and invoicing costs for adhoc expenses
• Sending invoices and supporting approvals to Edcon payments department.
• Liaising with shipping controllers, warehouse and buyers.
• Planning deliveries in advance.
• Arranging audits for orders on behalf of Edcon before delivery.
• Request bookings at the Edcon DC on behalf of supplier.
• Resolving claims with supplier for damaged and short orders received.
• Quoting Branded Stock based on discount settlement received from supplier.
• Calculating discounts and re-quoting costs to customers when deliveries from the Supplier are late.
• Insuring stock is not kept longer than 120 days at the warehouse.
• Following up in getting approvals for orders short paid due to price and quantity variance.
• Following up in getting approvals for orders short paid due to price and quantity variance
• Managing/maintaining stock levels.
• Reconciling stock on the system and warehouse to ensure accurate stock quantities.

• Debtors Reconciliations.
• Invoicing.
• Running of billing process at month-end.
• Sending out invoices and statements to with supporting documents and approvals attached.
• Preparing debit/Credit notes to be signed off by the debtors manager.
• Opening of customer accounts.
• Sending age analysis to managers.
• Receipting funds and allocating according to the bank statement.
• Receipting funds and allocating according to the bank statement
• Resolving queries.