Minal Gawande
Pune
Summary
Knowledgeable Global Executive Assistant with solid background in managing complex projects and leading cross-functional teams. Successfully implemented strategic initiatives that enhanced operational efficiency and streamlined processes. Demonstrated expertise in risk management and resource allocation, ensuring timely project delivery and stakeholder satisfaction.
Experienced with project coordination and execution, ensuring seamless project lifecycles. Utilizes strategic planning and resource management to optimize project outcomes. Track record of effective risk mitigation and stakeholder communication, ensuring project alignment and success.
Creative Executive Assistant with 10 year track record guiding enterprise-wide technological wellbeing. Skilled at aligning human and technical resources to enhance return on investment and accelerate business progress. Dedicated to wringing optimal performance from available resources while charting cost-efficient upgrade paths.
Organized Office Manager with noted experience in administrative management. Prioritize projects and multitask effectively to achieve project goals. Methodical and detail-oriented team player with expertise in team leadership. Offering these skills and strong work ethic.
Overview
10
10
years of professional experience
1
1
Certification
Work History
Project Management Office (PMO) Manager
EXO Edge (On Project)
11.2024 - Current
- Optimized resource allocation for projects, ensuring timely completion within budget constraints.
- Reduced project risks by conducting thorough risk assessments and implementing mitigation strategies.
- Evaluated vendor proposals to select the most suitable partners based on cost-effectiveness, quality of service, and ability to meet deadlines.
- Enhanced project success rates through continuous improvement initiatives and monitoring project performance.
- Fostered an environment that encouraged open dialogue between team members; resolving conflicts constructively when they arose.
- Facilitated regular progress meetings with stakeholders to provide updates on milestones achieved or roadblocks encountered.
- Created detailed schedules for project milestones to ensure timely completion.
- Coordinated with external vendors to ensure deliverables met project specifications.
- Identified potential project risks with thorough analysis and developed mitigation strategies.
- Guided team members in prioritizing tasks to align with project objectives.
- Engaged stakeholders in project discussions to align expectations and gather feedback.
Executive Assistant to the Vice President
British Petroleum (On Project)
01.2024 - 08.2024
- Impacted company growth by supporting the recruitment process through scheduling interviews, conducting reference checks, and orienting new hires to the department culture.
- Contributed to project success by tracking progress, coordinating resources, and ensuring timely completion of deliverables.
- Increased office efficiency by maintaining organized filing systems and updating database records.
- Streamlined communication for the Vice President by handling phone calls, emails, and in-person inquiries.
- Safeguarded sensitive company information through strict adherence to confidentiality protocols when handling documents and communications.
- Enabled timely decision-making with accurate record-keeping of meeting minutes, action items, and follow-up tasks.
- Supported decision-making processes with well-researched reports and presentations on business trends and industry developments.
- Reduced meeting preparation time by creating agendas, gathering relevant materials, and setting up conference rooms.
- Served as an essential point of contact for internal and external stakeholders, ensuring timely responses to inquiries and effective communication between parties.
- Optimized use of available resources with thorough budget management for office supplies, travel expenses, and event planning costs.
- Handled confidential and sensitive information with discretion and tact.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Organized and coordinated conferences and monthly meetings.
- Enhanced executive productivity by managing schedules, organizing travel arrangements, and coordinating events.
Global Executive Assistant Manager
Allianz Technology
06.2022 - 09.2023
- Streamlined office operations by implementing efficient administrative processes and procedures.
- Optimized time management for executives through effective calendar coordination and travel arrangements.
- Improved workflow efficiency through the regular evaluation of existing processes and the implementation of new strategies as needed.
- Managed high-priority projects from inception to completion, ensuring timely delivery of results.
- Developed strong relationships with clients by promptly addressing inquiries, providing accurate information, and facilitating smooth transactions.
- Supported executive decision-making by conducting thorough research and presenting findings in concise reports.
- Coordinated large-scale events both onsite and offsite including logistics planning, budget management, attendee correspondence, and post-event evaluations for continuous improvement purposes.
- Prepared comprehensive meeting materials to enable informed discussions among stakeholders during conferences or presentations.
- Enhanced team productivity by managing schedules, coordinating meetings, and providing logistical support.
- Assisted in the creation of executive presentations by developing visually engaging content and ensuring information accuracy for successful delivery.
Executive Assistant to the Chief Operating Officer
Heuristix Digital Technologies Pvt Ltd
10.2021 - 05.2022
Executive Assistant to the Managing Director
Poshs Metal Industries Pvt Ltd
08.2019 - 09.2021
Executive Assistant to the Managing Director
Kalyani Forge Ltd
02.2017 - 07.2019
Executive Assistant to the Director
Vision Group
01.2015 - 01.2017
Education
Bachelor of Commerce (B.Com) - Accounting And Finance
YCMOU
Gadchiroli03-2023
Diploma - Aviation And Hospitality Management
Frankfinn Institute of Air Hostess Training
Pune05-2010
Skills
- Business analysis
- Cost control
- Requirements gathering
- MS Excel
- Business partner relationship management
- Teamwork and collaboration
- Problem-solving
- Time management
- Attention to detail
- Problem-solving abilities
- Multitasking Abilities
- Reliability
- Excellent communication
- Critical thinking
- Organizational skills
- Team collaboration
- Adaptability and flexibility
- Verbal and written communication
- Decision-making
- Planning and prioritization
- Microsoft office
- Relationship building
- Team coordination
- Task prioritization
- Interpersonal skills
- Travel management
- Work Planning and Prioritization
- Scheduling and calendar management
Certification
Advance Microsoft Excel Course - 20 Oct 2024
AI Tool Workshop - 23 Oct 2024
Languages
Hindi
Native language
English
Proficient
C2
Hindi
Proficient
C2
Marathi
Proficient
C2
Additional Information
Accomplishments & Awards
Spot Reconciliation Award in Allianz Technology - 2022
Gem Award in Allianz Technology - 2022
Best coordinator of the year award in Vision Group - 2015
Timeline
Project Management Office (PMO) Manager
EXO Edge (On Project)
11.2024 - Current
Executive Assistant to the Vice President
British Petroleum (On Project)
01.2024 - 08.2024
Global Executive Assistant Manager
Allianz Technology
06.2022 - 09.2023
Executive Assistant to the Chief Operating Officer
Heuristix Digital Technologies Pvt Ltd
10.2021 - 05.2022
Executive Assistant to the Managing Director
Poshs Metal Industries Pvt Ltd
08.2019 - 09.2021
Executive Assistant to the Managing Director
Kalyani Forge Ltd
02.2017 - 07.2019
Executive Assistant to the Director
Vision Group
01.2015 - 01.2017
Advance Microsoft Excel Course - 20 Oct 2024
AI Tool Workshop - 23 Oct 2024
Bachelor of Commerce (B.Com) - Accounting And Finance
YCMOU
Diploma - Aviation And Hospitality Management
Frankfinn Institute of Air Hostess Training
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