MEGHHA KALRA

Financial Administration:

• Oversee comprehensive financial operations, including billing, payroll management, accounts payables, and reconciliation.
• Manage all embassy accounts, including petty cash, and prepare detailed monthly financial reports for submission to the Ministry of Foreign Affairs in Paraguay.
• Ensure timely processing, accurate recording, and systematic filing of payments, invoices, and bank statements.

Inventory and Procurement Management:

• Supervise procurement activities and maintain an up-to-date inventory of office essentials.
• Keep meticulous records of all purchases to ensure accountability and budgetary compliance.

Protocol and Diplomatic Coordination:

• Act as the primary liaison with the Protocol Departments of the Ministry of External Affairs (India) and other diplomatic missions.
• Coordinate protocol arrangements for official events, receptions, and delegations hosted by the Diplomatic Mission.
• Prepare formal invitations, facilitate international trips, and organize logistics, including airport security, travel arrangements, and accommodations.

Event and Schedule Management:

• Assist the Head of Mission in planning and executing events, including hosting international delegations and receptions.
• Manage the Ambassador's appointments, meetings, and engagements with ministries, diplomats, and business leaders.
• Direct all incoming and outgoing communications for the Ambassador's office, ensuring timely delivery and follow-up.

Compliance and Reporting:

• Manage VAT-related processes, including quarterly VAT refund claims for the Embassy and diplomats.
• Maintain general archives, ensuring accurate filing and swift retrieval of all correspondences.

Human Resource Operations:

• Oversee staff attendance systems, maintain confidential employment records, and ensure adherence to organizational policies.
• Manage onboarding and exit formalities, including coordination with HQ for payroll and full and final settlements.
• Advise employees on HR-related matters, escalating significant issues to the HR Head at the Ministry of Foreign Affairs in Paraguay.
• Administer contract renewals and documentation as per the policies of the Government of Paraguay and India.

Worked as a freelance HR consultant for Flamingo, managing recruitment processes and addressing all HR-related matters for the organization.

Key Responsibilities:

• Posted job requirements across relevant platforms.
• Sourced, screened, and shortlisted candidate CVs.
• Conducted interviews via phone and in person.
• Maintained and updated interview records, including results and follow-ups.
• Drafted and issued appointment letters to selected candidates.
• Developed and implemented human resource policies, including selection, recruitment, and compensation structures.

Served as a core team member in the RPO division of ABC Consultants, specializing in the mapping practice with a focus on middle and senior-level positions.

Key Responsibilities:

• Analyzed technical requirements and developed master mapping lists for specific functions within designated organizations.
• Understood client requirements and ensured the timely completion of pre-employment screening processes.
• Conducted comprehensive research using internal ABC databases, headhunting techniques, job portals, cold calls, and networking with companies and clients.
• Shortlisted candidates through resume evaluation and telephonic interviews.
• Highlighted the company’s strengths and benefits to attract high-caliber candidates.
• Provided updated information to the ‘Updation & Collation’ team.
• Maintained and strengthened relationships with high-profile clients, contributing to the growth of the business area.
• Sectors Handled:
• Managed recruitment across multiple industry verticals, including FMCG, Entertainment & Media, and served as a core member of the Retail, Hospitality & Services (RHS) sector.

Key Achievements:

• From October 2008, transitioned into a third-party process to manage recruitment for Sweden, Denmark, and Germany, with a focus on research and recruitment for business and other specialized areas.

Job Description:

• Taught basic computer skills to children from Kindergarten to Grade 5.
• Introduced young children (Nursery and Kindergarten) to technology by familiarizing them with computer parts such as the monitor, keyboard, and mouse.
• Guided small children in learning to hold a mouse and use basic applications like Paintbrush.
• Delivered fundamental programming concepts and computer applications to older children (Grades 1 to 5).
• Engaged students actively in lessons, ensuring focus and participation in learning activities.
• Organized group activities to encourage creativity and exploration using computers.
• Contributed to the design, delivery, and future development of the school’s IT curriculum.
• Managed and regularly updated the school’s database using FoxPro.