Summary
Overview
Work History
Education
Skills
References
Timeline
Generic

Maeve Johnson

Cork

Summary

Forward-thinking Executive Assistant accomplished in aiding company leaders with key functions. Gifted at managing busy schedules, organizing projects and providing stellar administrative support to executive team. Orchestrates travel arrangements, coordinates meetings and manages records. Versed in cross-cultural business environments.

Overview

14
14
years of professional experience

Work History

Facilities Coordinator

Remitly
Cork
09.2023 - Current
  • Improve workplace experience through projects such as: design, amenities, renovations, expansions, and relocations
  • Oversee local Business Continuity, Disaster Recovery, Health & Safety, Ergonomics and Security programs
  • Collaborate with partners to enhance office productivity, use and onsite attendance
  • Source and manage service vendors and equipment
  • Create procedures, ensuring effectiveness and adherence
  • Work within the operating budget and guide ongoing cost reduction
  • Lead facilities projects, locally, regionally and globally
  • Perform additional tasks to meet business and operational objectives
  • Arrange and manage corporate events

Executive Assistant of Global Support

VMware
Cork
08.2022 - 08.2023
  • Complex calendar management
  • Travel management
  • Planned and managed Corporate Events
  • Expense support and management
  • Quotation and preparation of purchase orders
  • Coordination with IOS staff for issues related to office facilities
  • Coordination of meetings and conferences
  • Support to the areas of HR, Marketing, Legal, IT and Facilities
  • Prepared invoices and drafted memos for executives
  • Wrote and distributed executive meeting agendas and minutes to department heads and executive team members
  • Designed PowerPoint presentations for monthly divisional meetings with top-level executives
  • Managed and tracked expenses to meet company budget requirements
  • Facilitated communication between different departments within organization.

Senior Executive Assistant and Office Manager

Marcon
Vancouver
06.2019 - 06.2022
  • Act as point of contact for VP and other company directors
  • Maintaining strong working relationships with internal and external stakeholders
  • Complex calendar management
  • Assists in ad-hoc reports and special projects
  • Managing information flow in a timely and accurate manner
  • Corporate travel management
  • Point of contact between executives and employees/clients
  • Document Management
  • Project Planning
  • Invoice, expense, PO and budget management
  • Arranging and managing conferences.
  • Dealing with any issues efficiently and professionally
  • Collaborating with other department leaders and management
  • Initial contact for all office related matters
  • Maintain office efficiency by planning and implementing office systems, layouts, and equipment procurement
  • Act as main contact for building management
  • Responsible for all new hire induction
  • Managing the office's costs and expenses
  • Event Management
  • Building and maintaining relationships with external stakeholder
  • Managing all new employee inductions
  • Working closely with the IT department to developing new systems and procedures that enhance the productivity of the organization

Executive Assistant & Office Manager,North America

URTHECAST Corp.
Vancouver
09.2013 - 04.2019
  • EA to CEO, President, CFO, CTO, and all company executives
  • Managed Board of Directors meetings, created agendas and meeting materials
  • Managed a team of five across North American offices
  • Complex calendar management
  • Travel and Visa management
  • Tackled and addressed top-level, high-priority issues with professional discretion.
  • Events and Conference management
  • Organized the release of Press Releases and Public Financial Reports
  • Worked with senior management to establish strategic planning objectives related to corporate programs
  • Oversaw and trained the corporate programs to employees
  • Made final decisions on administrative and operational matters related to corporate programs
  • Ensured accessibility to corporate policies, processes and procedures used by all staff
  • Worked closely with IT, Security, and HR, and integrated corporate programs with other company departments
  • Coordinated office activities and operations to secure efficiency and compliance with company policies
  • Assisted with the preparation of budgets, forecasts and financial statements
  • Managed office inventory, acted as vendor liaison and negotiated vendor contracts
  • Sustained office efficiency by implementing and planning office systems, equipment procurement and layouts

Account Executive

Real Nation
Dublin
01.2012 - 01.2013
  • Assisting with conceptualizing, developing and executing of highly attended nationwide events
  • Artist liaison for all performers at events
  • Venue sourcing and site visits
  • Staff hire and management
  • Campaign material advertising and communication
  • Merchandise and uniform sourcing
  • Social Media Management
  • Liaising with clients, teachers, members of the public
  • Timesheet management
  • Management of a nationwide marketing campaign
  • Assisting Project Managers in the general running of campaigns and events
  • Travel and accommodation management
  • Real Nation is a company that manages and creates events, experimental campaigns, educational programs and design for print and web

Account Executive

Pluto Communications
Dublin
01.2011 - 01.2012
  • Company Overview: Pluto specializes in Event Management, Conference Management, Experimental Marketing & Product Design
  • Daily running of the office
  • Office and campaign stock management
  • Research
  • Venue hiring and site visits
  • Staff hiring & management
  • Assisting Project Managers in the general running of campaigns and events
  • Merchandise Sourcing
  • Social Media Management
  • Working on-site at events
  • Pluto specializes in Event Management, Conference Management, Experimental Marketing & Product Design

Education

Leaving Certificate -

Christ King Secondary School
Cork, Ireland

Higher Diploma - Retail Management

Cork College of Commerce
Cork, Ireland

Higher Diploma - PR, Advertising & Event Management

Cork College of Commerce
Cork, Ireland

Bachelor's Degree - PR & Media

Queen Margaret University
Edinburgh, Scotland

Skills

  • Professionalism
  • Project management
  • Task prioritisation
  • Budget & Expense management
  • Event planning & coordination
  • Health and safety
  • Office relocation
  • Problem solving
  • Team coordination
  • Excellent communication
  • Environmental compliance
  • Strategic planning
  • Adaptability and flexibility
  • Continuous improvement
  • Property management
  • Vendor management
  • Company Culture

References

Available upon request

Timeline

Facilities Coordinator

Remitly
09.2023 - Current

Executive Assistant of Global Support

VMware
08.2022 - 08.2023

Senior Executive Assistant and Office Manager

Marcon
06.2019 - 06.2022

Executive Assistant & Office Manager,North America

URTHECAST Corp.
09.2013 - 04.2019

Account Executive

Real Nation
01.2012 - 01.2013

Account Executive

Pluto Communications
01.2011 - 01.2012

Leaving Certificate -

Christ King Secondary School

Higher Diploma - Retail Management

Cork College of Commerce

Higher Diploma - PR, Advertising & Event Management

Cork College of Commerce

Bachelor's Degree - PR & Media

Queen Margaret University

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