Jakub Bulik

Purchase Ledger Responsibilities -

• Ensured all purchases had valid invoices or receipts recorded in purchase ledger, liaising with relevant departments or suppliers if documents were missing.
• Applied knowledge of VAT regulations, advising suppliers on accurate and timely provision of simplified or full VAT invoices.
• Confirmed validity and completeness of any invoices received, requesting amendments when necessary.
• Oversaw invoice approval, collating approved documents and processing them in Sage50.
• Monitored supplier accounts and monthly statements to identify input mistakes, discrepancies or missing invoices.
• Ensured all upcoming supplier payments had required approval and supporting documentation.
• Updated supplier accounts with changes in company information (e.g., bank details, addresses).
• Maintained frequent reconciliation of supplier and corporate accounts to support accurate recordkeeping.

Payroll -

• Created and validated client and internal timesheets based on client orders and resource allocations for both PAYE and contractor workforce (clients included: Network Rail, Siemens, Amey, Colas, etc.).
• Checked timesheets ensuring hour and grade accuracy.
• Calculated total hours at various pay grades for PAYE employees, submitting details to finance, resource, and HR managers for approval.
• Validated contractor invoices matching to client and internal timesheets, schedules, and client orders, resolving any queries/discrepancies arising from conflicting submissions. Created purchase orders in Sage50 for approved invoices.

Expenses -

• Verified and uploaded corporate expenses for directors and managers holding corporate credit cards, reconciling purchases monthly with bank statement.
• Maintained accurate records of all employee and contractor expenses, aiding budgeting efforts.
• Ensured tax compliance by verifying VAT calculations and requesting corrected documents when necessary.

Petty Cash Custodian -

• Managed petty cash supply for internal staff, acting as a trusted keyholder to company safe.
• Ensured all purchases were accounted for with valid receipts and completed end-of-month reconciliations.
• Digitised receipts and stored in SharePoint directory, processing relevant details in Sage50.

Sales Ledger Assistance -

• Covered for Accounts Receivable team by creating invoices for clients and generating summary account statements.
• Validated, confirmed, and returned signed Authenticated Tax Receipts (ATRs) to clients.
• Assisted with debt management and recovery procedures when necessary.

General & Ad-Hoc Duties -

• Conducted credit checks on potential suppliers and customers using Experian Business Express, adding to our monitoring portfolio if continued business is foreseen.
• Handled customer and supplier queries regarding invoicing, payments, and schedules.
• Managed utility account renewals, negotiating favourable contracts for gas and electricity.
• Generated Sage reports for internal queries (e.g., fuel spend over a financial year, materials purchased for certain projects).
• Created new supplier accounts, ensuring accuracy and compliance.
• Reported any suspicious or fraudulent transactions to management.
• Used IT knowledge to support colleagues with software or hardware issues.
• Performed yearly customer and supplier name checks ensuring all limited companies credit health was being monitored through Experian - organising and analysing the data utilising various Excel formulae (including VLOOKUP, XLOOKUP, TRIM, IFNA, MATCH).
• Submitted quarterly Intermediary reports to HMRC through Government Gateway - Held own login for companies government gateway account.

• Worked during peak season of Christmas 2020 and height of COVID regulations.
• Recognised as a ‘key worker' worked throughout lockdown period,
• Completed 12-hour night shifts in a fast-paced, high-pressure environment, strictly adhering to stringent COVID-19 safety protocols (e.g. maintaining 2m distance, wearing masks at all times).
• Consistently met or exceeded company's Minimum Acceptable Performance targets, demonstrating resilience under challenging conditions.

Worked through Tennial Personnel as an ad-hoc General/Productions operative at various companies within Ipswich and surrounding area some of these include:

• Premier Labellers (Harwich) - performed quality checks ensuring no damaged products were accepted and repackaged a variety of different cosmetics/gift sets for retailers such as Boots, Superdrug and Amazon
• Decco (Great Blakenham) - picked customer orders from within the warehouse then stacked and wrapped these on pallets ready for delivery, ensuring accuracy and speed.
• Jim Lawrence Lighting & Home (Ipswich) - Worked at the ironworks site, using industrial shot pressure blasters to prepare brass for antiquing process.