Cecile Kizenga

• Maintain and update HR systems and employee records, ensuring accuracy and compliance.
• Produce monthly HR reports and dashboards on starters, leavers, absence, and recruitment metrics.
• Manage onboarding and leaver processes, including contracts, payroll liaison, and inductions.
• Support payroll administration, benefits enrolment, and annual review cycles.
• Coordinate recruitment administration, including advertising roles, interview scheduling, and right-to-work checks.
• Oversee HR and L&D administration, training logs, and employee correspondence.
• Manage HR inbox, organisational charts, purchase orders, and HR-related invoices.
• Assist with HR projects, process automation, and engagement/offboarding surveys.

• Keeping all employment records up to date and ensure files are appropriately filed, in particular recruitment and onboarding and process any contract changes promptly.
• Creating an interactive and clear recruitment process from advertising to hiring stage, working closely with the wider People team to develop and deliver an excellent recruitment and retention strategy
• Being the first point of contact for all recruitment enquires and requests received externally or internally, ensuring that these are dealt with promptly and professionally.
• Evaluated and developed employee incentives and benefits programs to improve engagement and retention.
• Maintaining and accurately updating the integrated payroll and employee self-service information system ensuring all new starter files are up to date, inputting information and any changes in a timely manner.
• Championing wellbeing and EDI within the organisation by promoting a positive environment and culture for team members to work in and thrive.
• Ensuring that all duties and services provided are in accordance with policies and procedures.

• Keeping all employment records up to date and ensure files are appropriately filed, in particular recruitment and onboarding and process any contract changes promptly.
• Working with the People Manager on creating an interactive and clear recruitment process from advertising to interview stage.
• Working closely with hiring managers on recruitment campaigns including uploading adverts to the applicant tracking system and various job sites and to liaise with the Marketing and Communications team on placing job adverts on social media platforms.
• Keeping an up-to-date record of all recruitment and monitor diversity of applicants and produce frequent reports on interest, candidate experience and diversity.
• Responsible for the onboarding of new team members which will include preemployment checks and all corresponding onboarding activities, offer e-mails, and liaising with line managers regarding induction plans and probations.
• Preparation of the monthly payroll alongside of Finance Manager - using information stored on the system and ensuring supporting documents are in place for any system and contract changes.

• References – both seeking for our employees and responding to external requests.
• Contract drafting
• Probation letter drafting and reminders
• First day emails
• Sending out weekly starters and leavers
• Intranet updates (ad-hoc)

• Manage end-to-end recruitment processes, including job postings, screening, interviewing, and onboarding.
• Develop and maintain job descriptions and person specifications.
• Coordinate the induction process for new employees.
• Provide advice and support to managers and employees on HR-related matters.
• Manage and resolve employee relations issues, including disciplinary and grievance procedures.
• Support conflict resolution and foster a positive work environment.
• Support managers with conducting performance appraisals and setting objectives.
• Ensure HR policies and procedures are up-to-date and compliant with UK employment law.
• Administer employee benefits and assist with payroll queries.

• Assist with the recruitment process by identifying candidates, performing reference  checks, and issuing employment contracts.
• Maintain calendars of the HR management team.
• Assist with performance management procedures.
• Schedule meetings, interviews, HR events and maintain agendas.
• Assist in processing payroll and resolve any payroll errors.

Complete termination paperwork and exit interviews