Marylou Ochoa
Buda
Summary
Organized and dedicated professional with excellent attention to detail, and thirst for learning new skills. With over twenty-five years of experience in government purchasing and contract management, seeking opportunities to continue to grow with a reputable company or organization with potential growth opportunities.
Overview
26
26
years of professional experience
Work History
Purchaser II
Texas Workforce Commission
09.2023 - Current
- Responsible for procuring commodities, equipment, and services for the agency
- Ensure purchases, requisitions, and contracts comply with applicable federal and state requirements
- Process Purchase Orders (POs) and send correspondence needed to procure selected goods and services
- Generate appropriate lists from the Centralized Masters Bidders List to solicit or select state term contract vendors
- Enter all necessary information into agency Peoplesoft financial system
- Communicate with requesters, accounting, and vendors to ensure timely delivery of goods and services
- Work with internal and external stakeholders to coordinate or resolve purchasing related issues
- Ensure that POs meet agency’s Historically Underutilized Business goals
- Attend economic opportunity forums as needed to meet agency business needs
- Perform related work as assigned
Purchaser IV
Texas Workforce Commission
05.2023 - 09.2023
- Temporary position
- Reviewed requisitions to ensure compliance with applicable federal and state requirements
- Processed purchase orders (POs) and ensured agency met the Historically Underutilized Business goals
- Coordinated procurement of goods and services as requested by the agency
- Reviewed and determined the appropriate vendors using the Centralized Master Bidders List to solicit or issue state term contracts
- Assisted in entering contract data using agency’s Peoplesoft financial system
- Communicated with agency, accounting, and vendors to ensure timely delivery of goods and services
- Worked with requesters, subject matter experts, stakeholders, agency staff, and purchasing staff to resolve contract related issues
- Attend economic opportunity forums as needed to meet agency business needs
- Perform related work as assigned
Contract Management Specialist III
City of Austin
06.2020 - 04.2023
- Company Overview: Temporary position with the City of Austin
- Gathered and coordinated contract requirements from designated department liaisons to include in bid documents
- Monitored and generated purchase orders for acquisitions and other contracts through cooperative contracts (BuyBoard, HGAC, and TXMAS)
- Responsible for integrating city requirements into cooperative agreements
- Developed and maintained updated contract data in City databases, spreadsheets, and management software
- Generated reports on Contractor performance, budget, and purchases for management review
- Monitored budget, contract timelines and requirements for complex contracts or grants to request extensions, issue addendums and/or facilitate contract closure
- Provided technical and contractual assistance by developing, advertising, and conducting workshops, training sessions, and orientation sessions
- Developed contract requirements based on product information, purchases, and historical contract data
- Researched and responded to inquiries from City Council, City Management, Boards and Commissions, Vendors, and other stakeholders
- Temporary position with the City of Austin
Contract Specialist IV
Texas Health and Human Services Commission
02.2020 - 05.2020
- Company Overview: Temporary position with the state
- Managed and reviewed Medicaid Waiver Program contracts
- Assisted in updating training materials and support to staff
- Performed quality assurance activities regarding the processing of contract enrollments and issuance of contracts
- Audited contracts to ensure all contractor’s documentation was up to date and meeting federal and state requirements
- Provided information and assistance on program policies, procedures, state and federal regulations for potential applicants and contractors
- Drafted correspondence and reports as requested by management
- Maintained automated databases and tracking systems as required
- Created purchase orders using CAPPS system
- Assisted with the development and revision of internal contract administration policies and procedures
- Temporary position with the state
Procurement Specialist III
City of Austin
09.2019 - 01.2020
- Company Overview: Temporary position with the City of Austin
- Performed quality review assessments to ensure project manuals complied with City, State, and Federal regulations
- Facilitated bidding process for informal and formal purchases for various City departments
- Advised department Project Managers on available procurement methodology options, compiling bid manual documents, and drafting solicitation timelines
- Responded to questions from department customers, current and prospective contractors, and members of the public
- Coordinated with various City departments to review respective bid documents and monitored progress to meet set timelines
- Generated preliminary and final bid tabulations for assigned projects
- Tracked and reconciled department expenses
- Provided recommendations on improvements to department and procurement processes
- Entered contract information into City databases
- Temporary position with the City of Austin
Contract Specialist IV
Texas Department of Public Safety
08.2019 - 08.2019
- Company Overview: Thirty-day temporary position with the State of Texas
- Reviewed agency’s files for record retention
- Scanned paper documents into required electronic format
- Loaded electronic files into the appropriate record retention database
- Responded to questions from internal staff regarding contract compliance processes
- Thirty-day temporary position with the State of Texas
Procurement Specialist III
City of Austin
10.2011 - 02.2019
- Company Overview: Managed procurement activities of upcoming construction services requested by various City departments
- Coordinated responses to Bidder questions
- Issued project addendums
- Performed quality review assessments to ensure project manuals complied with City, State, and Federal regulations
- Facilitated public bid meetings with Bidders
- Reviewed Bidder submissions for compliance with City purchasing policies
- Facilitated internal City bid and compliance evaluations
- Advised department Project Managers on available procurement methodology options, compiling bid manual documents, and drafting solicitation timelines
- Facilitated pre-bid and pre-proposal meetings to review purchasing documents and project scopes of work
- Acted as single point of contact for advertised solicitations per City Anti-Lobbying Ordinance
- Generated preliminary and final bid tabulations
- Managed procurement activities of upcoming construction services requested by various City departments
Contract Compliance Specialist Senior
City of Austin
08.2003 - 10.2011
- Company Overview: Managed procurement activities of upcoming construction and professional services projects requested by various City departments
- Coordinated responses to Bidder/Proposer questions
- Issued project addendums
- Advised department Project Managers on available procurement methodology options, compiling bid manual documents, and drafting solicitation timelines
- Entered project information, compliance documents, and subcontractor payment reports into the City of Austin’s web-databases
- Analyzed qualification statements for accurate bid submissions
- Prepared and compiled evaluation matrix scores and reviewed for accuracy
- Prepared and edited Request for Council Action (RCA) for professional services and alternative delivery contract awards
- Generated reports for Executive Management on contract awards
- Monitored Contractor/Consultant payments, subcontractor/subconsultant payments, and MBE/WBE participation goals on active projects
- Maintained Consultant mailing lists in Access database and distributed upcoming Request for Qualification solicitations
- Prepared and processed Memorandum of Understanding (MOU) for service rendered to various City departments
- Tracked and reconciled department expenses
- Provided recommendations on department and procurement improvement processes
- Managed procurement activities of upcoming construction and professional services projects requested by various City departments
Contract Compliance Specialist
City of Austin
07.1999 - 08.2003
- Company Overview: Acted as Supervisor for a period of six months
- Delegated and monitored contract compliance activities
- Coordinated, scheduled, and managed procurement activities on upcoming construction and professional services projects
- Verified and monitored project funding availability to prepare requisitions
- Conducted quality review assessments to ensure project manuals complied with City, State, and Federal regulations
- Facilitated public bid openings to review bid submissions and identify tentative low bidder
- Facilitated internal City bid and compliance evaluations
- Advised various City Project Managers on procurement method options, compiling bid manual documents, and preliminary schedule deadlines
- Reviewed bonding information and insurance certificates to determine compliance with City’s Risk Management policies
- Prepared contract documents for Contractor signature and issued notices to proceed
- Monitored payments, wage compliance, and MBE/WBE subcontractor payment reports
- Generated preliminary and final bid tabulations
- Prepared and compiled evaluation matrix scores and reviewed for accuracy
- Acted as Supervisor for a period of six months
Education
Certification of Completion -
Durham Business College
Austin, TexasBasic Classes -
Austin Community College
Austin, Texas01.2002
High School Diploma -
Crocket High School
Austin, Texas01.1984
Skills
- Interpersonal skills
- Team player
- Self-starter
- Knowledge of procurement statutes
- Knowledge of alternative delivery methods
- Knowledge of automated purchasing systems
- Skilled in Microsoft applications
Timeline
Purchaser II
Texas Workforce Commission
09.2023 - Current
Purchaser IV
Texas Workforce Commission
05.2023 - 09.2023
Contract Management Specialist III
City of Austin
06.2020 - 04.2023
Contract Specialist IV
Texas Health and Human Services Commission
02.2020 - 05.2020
Procurement Specialist III
City of Austin
09.2019 - 01.2020
Contract Specialist IV
Texas Department of Public Safety
08.2019 - 08.2019
Procurement Specialist III
City of Austin
10.2011 - 02.2019
Contract Compliance Specialist Senior
City of Austin
08.2003 - 10.2011
Contract Compliance Specialist
City of Austin
07.1999 - 08.2003
Basic Classes -
Austin Community College
High School Diploma -
Crocket High School
Certification of Completion -
Durham Business College
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