Alice Vascu
Kilkenny
Summary
Experienced Office Management and Administration Professional with 5 years of experience optimising productivity, efficiency and service quality across various environments. Highly dependable, ethical and reliable support specialist and leader that blends advanced organisational, technical and business acumen. Works effectively with cross-functional teams in ensuring operational and service excellence.
Overview
6
6
years of professional experience
8
8
years of post-secondary education
1
1
Certification
Work history
Office Manager
Rapid Fire & Safety Ltd
Kilkenny
01.2019 - Current
- Responsibilities: Manage databases and office budgets
- Handling correspondence, emails and enquiries
- Organised filing systems and maintained records and documentation in alignment with company policies and data security protocols.
- Maintained high standards of accuracy and quality in data entry and recordkeeping.
- Oversaw office inventory orders, requisitions and stocking.
- Prepare quotations, invoices, graphic advertisements, reports and maintain records
- Manage customer accounts, updating details and contractual agreements
- Analyse daily reports and maintain a high standard of service
- Providing guidance and mentoring to colleagues
- Manage negotiation costs and coordinate sales prices, promotions
- Dealing with electrical subcontractors and maintaining electrical ledgers related to fire alarm maintenance
- Handled conflicts and complaints with strong problem-solving and mediation skills.
- Cost control and maintain connection with suppliers
- Maintain shop stock and control stocklist (chemicals, first aid, workwear, paper)
- Organised physical files and digitised records to ensure ease of accessibility and retrieval by team members.
Parish Secretary
St John's Parish Church
Kilkenny
01.2018 - 01.2019
- Responsibilities: Disseminate mail as it arrives, answer mail and correspondence
- Manage the reception are in terms of maintenance and organisation
- Take telephone calls and messages
- Order supplies necessary for church maintenance
- Take dictation for letter and other church documents
- Type and print documents as instructed
- Manage events calendar for occasion organised at the church
- Performed accounting functions for the church office.
- Successfully delivered on tasks within tight deadlines.
Education
Higher Degree in Arts in Psychology Level 8 -
08.2021 - 05.2023
Fund Accounts Level 7 - undefined
08.2019 - 05.2020
QQI Level 5 Certificate in Office Administration (Medical Terminology) - undefined
08.2018 - 05.2019
Master degree in Organisational Management - undefined
08.2010 - 05.2012
Bachelor's Degree of Economic Sciences - undefined
08.2007 - 05.2010
Skills
- Microsoft Office
- Sage 50
- Payroll
- Bookkeeping
- Graphic designer
- Time management
- Customer Service
- Strong eye for details
- Leadership
- Teamwork
- Problem-solving
- Organisational skills
- Accounts Payable/Accounts Receivable
- Accounting ledger maintenance
Affiliations
- Psychology , Reading
- Travel
Certification
certified and trained - Heartsaver CPR AED
Languages
Romanian
Native
English
Fluent
Spanish
Upper intermediate
References
References available upon request.
Timeline
Dublin Business School - Higher Degree in Arts in Psychology Level 8,
08.2021 - 05.2023
Dublin Business School - Fund Accounts Level 7,
08.2019 - 05.2020
Office Manager - Rapid Fire & Safety Ltd
01.2019 - Current
Ormonde College Kilkenny - QQI Level 5 Certificate in Office Administration (Medical Terminology),
08.2018 - 05.2019
Parish Secretary - St John's Parish Church
01.2018 - 01.2019
University Romano-German, Sibiu Romania - Master degree in Organisational Management,
08.2010 - 05.2012
University Alma-Mater, Sibiu Romania - Bachelor's Degree of Economic Sciences,
08.2007 - 05.2010
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