Abhay Dighade

Payroll Process

• Process payroll for [2,500], employees, ensuring accuracy in attendance, leave, and salary computations.
• Maintain and update employee addition and deletion trackers for smooth payroll processing.
• Handle attendance and leave management, integrating HRMS records for payroll calculations.
• Manage salary advances and ensure correct adjustments in monthly payroll.
• Process full and final settlements (FnF), including gratuity payments, as per company policy.
• Ensure timely statutory payments (PF, ESI, PT, LWF), generating and submitting challans.
• Coordinate with internal and external stakeholders for quarterly payroll audits, ensuring compliance.
• Reconcile payroll data with finance records to minimize errors and discrepancies.
• Assist in system upgrades and automation for better payroll efficiency.
• Collaborate with senior management to define budget priorities and resource allocation strategies.

Statutory Compliance

• Conduct quarterly compliance audits to ensure 100% adherence to labour laws, identifying risks and recommending corrective measures.
• Handle annual returns filing for Bonus Act, Maternity Act, POSH Act, Shop & Establishment Act, and other applicable laws.
• Ensure proper documentation for statutory compliance, maintaining audit-ready records for inspections.
• Assist in conducting internal audits and liaise with external auditors for smooth compliance assessments.
• Coordinate with labour departments and other regulatory bodies to ensure timely filing of reports and submissions.
• Monitor updates in labour laws and implement required changes in company policies and payroll compliance.
• Handled compliance-related grievances and queries from employees, ensuring proper resolutions.

Vender Management

• Negotiate contracts and pricing to achieve cost savings while maintaining high-quality deliverables.
• Establish strong relationships with key suppliers to drive operational excellence and mitigate risks.
• Collaborate with cross-functional teams to align vendor strategies with business objectives.
• Conduct market research and benchmarking to identify cost-effective vendor solutions.

• Actively participating in Provident Fund hearings, both virtual and physical, including 7A, 7Q and 14B to ensure prompt closure of proceedings
• Successfully handled Union Agreement Negotiation Meeting with finalizing Agreement demands as per management directives
• Successfully completed Penalties, Fines, and Legal action under Employee State Insurance Act
• Successfully completed order of Assessment of Profession Tax
• Handling independently and Co-ordinations with advocates for Labour cases
• Handling independently one plant as a HR (498 & 784 strength Including Contract Labour)
• Filing of Monthly Challans cum return of Provident Fund & Employee state Insurance
• Filing of Quarterly Return of Employment Exchange
• Filing Contribution & Half Yearly Return of Labour Welfare Fund
• Filing of Monthly & Annual Return of Profession Tax
• Filing of Annual Return under Maternity Benefit Act
• Filing of Annual Return and calculation under Payment of Bonus act
• Filing of Annual Return under Sexual Harassment of women at Workplace (Prevention, Prohibition and Redressal) Act
• Filing of Annual Return of Contract Labour (Regulation & Abolition) Act
• Filing of Annual Return under Factory Act
• Filing of Annual Return of Holidays List
• Maintaining Register under Factory act I.e., Maternity Benefit Act, Minimum Wages Act Payment of Wages Act, Contract Labour (Regulation & Abolition) Act, Factory Act, Shop and Commercial Establishment Act, Labour Welfare Fund
• Maintaining Register of Employees Contributions, Accident Register under Employee State Insurance Act
• Handling grievances, solving issues and queries, organizing events and parties
• Managing exit process and capturing feedback, analysis resignation & providing feedback to HOD's
• Ensuring timely settlement of final dues of resigned employee
• Issuing notice to employees who are due for retirement
• Ensuring gratuity payment within time frame as and when due
• Facilitating PF and Pension withdrawal, Transfer amount of EPF and Death case to resigned/retired employees
• Ensure employee personal information is captured from various forms and document provided in MS Excel and provide to HRMS (Human Resource Management & Payroll System) updating in records
• Ensure employees Personal file is created and stored in proper rack as well soft copy is also created
• Reviewed personnel records to determine names, rates of pay, occupations of new hires and changes in wage rates
• Maintained confidentiality of employee records and payroll information
• Maintaining database for employees, Maintaining Legal MIS
• Maintaining MIS of Joiners, Resigned & Offer, Salary Input MIS, Attrition, keeping track of offers etc
• Preparing Monthly MIS on Head Count and Manpower cost
• Comparing Actual cost with budgeted cost on monthly basis and submitting variance report if any with justification to board
• Data analysis for Monthly MIS report corresponding to headcount, attrition, penetration reports and HR dashboards for monthly reviews
• Incentive compilation, auditing for smooth and accurate processing
• Launched HRMS portal to all information for supervisor and employees
• Internal & External Audits, with 100% positive result
• Draft, modify and implement company policies
• Ensure employees Personal file is created and stored in proper rack as well soft copy is also created
• Ensure employee's personal file updating on promotion / increment / transfer / disciplinary action